1.0 Academic Integrity
Students are expected to put forth their best effort on tests and assignments. Assisting others is prohibited when it would constitute academic dishonesty. Prohibited events include but are not limited to using or sharing prohibited study aides or other written materials on tests and assignments. Academic dishonesty also includes sharing, collaborating or communicating with others on tests or assignments, before or during tests or assignments in violation of directions by the class instructor. Academic dishonesty may also include knowingly sharing false information or knowingly misleading another to reach a false answer or conclusion.
Violation of the policy may result in disciplinary action taken against culprit as deemed appropriate by the school management, based on the nature and seriousness of the offence.
2. 0 Absence And Excuses
- When returning to school after an absence, a student must bring a note signed by the parent that describes the reason for the absence. Absence from school or class will be excused under the following circumstances:
- Illness of the student;
- Illness of an immediate family member when the student’s presence at home is necessary;
- Emergency situations that require the student’s absence;
- Field trips and school-approved activities
- Medical or dental appointments. Confirmation of appointments may be required;
- Other reasons deemed appropriate by the school administrator when satisfactory arrangements have been made in advance of the absence;
- The school shall notify a parent or guardian by the end of the school day if their child has an unplanned absence. The notification will be will be either by telephone, email or another method identified in writing by the parent or guardian. If the parent or guardian cannot be notified by the above methods, a message shall be left, if possible.
- Students may be excused on a limited basis from a pre-planned classroom activity or from selected portions of the established curriculum on the basis of a disability or for personal, religious or ethnic considerations.
- A student who must leave school during the day, must bring a note from his/her parents. A student who becomes ill during the school day should with the teacher’s permission, report to the office. The administration will decide whether or not the student should be sent home and will notify the student’s parent, as appropriate.
- A student who has been absent for any reason is encouraged to make up specific assignments missed and/or to complete additional in-depth study assigned by the teacher to meet subject or course requirements. Parents should contact the office to arrange for the collection of homework assignments for a student who will be absent several days. Failure to make up assigned work within a reasonable amount of time as allowed by the teacher will result in a grade of zero for the assignment.
- Absenteeism will not be used as a sole criterion for the reduction of grades. A student who is absent from school for any reason may not be allowed to participate in school-related activities on that day or evening.
3.0 Clubs And Organizations
Students clubs and performing groups such as drama and athletic teams may establish rules of conduct and consequences for misconduct – that are stricter than those for students in general. If a violation is also a violation of the Student Code of Conduct, the consequences specified by the school shall apply in addition to any consequences specified by the organization (club).
4.0 Communicable Disease
Parents of a student with a communicable or contagious disease are asked to telephone the school so that other students who have been exposed to the disease can be alerted. A student with certain school restrictable diseases is not allowed to come to school while the disease is contagious. The restriction is removed by the written statement of the local health officer or a licensed physician (with the concurrence of the local health officer) that the disease is no longer communicable to others in the school setting. For those diseases indicated by an asterisk(*) below, the restriction may be removed by the school nurse. For head lice, indicated by a double asterisks (**) below, the restriction may be removed after the parent provides a signed statement that a recognized treatment has been initiated.
These diseases include chicken pox*, cholera, diphtheria, measles, meningitis, mumps*, lice infestations**, whooping cough, plague, rubella, scabies*, staph infections*, strep infections*, tuberculosis and pandemic flu. Parents with questions should contact the school.
5.0 Computer Use
5.1 Students will be permitted to use the school’s electronic communication system. Students will be provided with a Silicon College email that they may have access to during and after school hours. All students must read and sign the Silicon College Internet and email policy.
The school’s electronic communication system meets the following Federal Children’s Internet Protection requirements:
- Technology protection measures have been put in place and are in continuous operations to protect against internet access by both adults and students to visual depictions that are obscene, child pornography or with respect to the use of the computers by students, harmful to students;
- Educating minors about appropriate online behaviors, including cyber bullying awareness and response, and interacting with other individuals on social networking sites and in chat rooms;
- The online activities of students are monitored;
- Access by students to inappropriate matter on the internet and World Wide Web is denied;
- Procedures are in place to help ensure the safety and security of students when using email, chat rooms and other forms of direct electronic communications;
- Unauthorised access, including so-called “hacking” and other unlawful activities by students online is prohibited;
- Unauthorised disclosure, use and dissemination of personal information regarding students is prohibited;
- Measures designed to restrict students’ access to materials harmful to students have been installed.
5.2. The school retains ownership and control of its computers, hardware, software and data at all times. All communications and stored information transmitted, received or contained in the school’s information system are the school’s property and are to be used for authorized purposes only. Use of school equipment or software for unauthorized purposes is strictly prohibited.
To maintain system integrity, monitor network etiquette and ensure that those authorized to use the school’s system are in compliance with the school’s policy, administrative regulations and law, school administrators may routinely review user files and communications.
Files and other information, including email, sent or received, generated or stored on school servers are not private and may be subject to monitoring. By using the school’s system, individuals consent to having that use monitored by authorized school personnel. The school reserves the right to access and disclose, as appropriate, all information and data contained on school computers and school-owned email system.
5.3 Students who violate school policy, administrative regulations, including general system user prohibitions, shall be subject to discipline up and including expulsion and/or revocation of school system’s access. Violations of law will be reported to law enforcement officials.
Students are responsible for conducting themselves properly, in accordance with the policies and administrative regulations of the school rules and the lawful direction of staff. The school has the responsibility to afford students certain rights as guaranteed under federal and state constitutions and statutes.
7.0 Student Code of Conduct
7.1 The school has authority and control over a student at school during the regular school day, at any school-related activity, regarding of time or location and while being transported in school-provided transportation.
Students are subject to discipline for conduct while travelling to and from school, at the bust stop, at school-sponsored events, while at other schools and while off campus, whenever such conduct causes a substantial material disruption of the educational environment or the invasion of the rights of others.
7.2 Students will be subject to discipline including detention, suspension, expulsion, denial and/or loss of awards and privileges and/or referral to law enforcement officials the following including but not liited to:
- Hazing, harassment, intimidation, bullying, menacing or teen dating violence;
- Violent behavior or threats of violence or harm;
- Disorderly conduct, false threats and other activity causing disruption of the school environment;
- Bringing, possessing, concealing or using a weapon;
- Vandalism, malicious mischief and theft, including willful damage or injury to school property or to private property;
- Sexual harassment;
- Use of tobacco, alcohol or drugs, including drugs paraphernalia (as prohibited by government policy – use of tobacco products, alcohol, drugs or inhalant delivery system) possession, sale or distribution of tobacco product and inhalant delivery systems, alcohol and JFCI – substance/drug abuse;
- Use or display of profane or obscene language;
- Disruption of the school environment;
- Open defiance of a teacher’s authority, including persistent failure to comply with lawful directions of teachers or school officials;
- Violation of law, school policy, administrative regulation school or classroom rules.
8.1. Academic Counseling:
Students are encouraged to talk with the school counselor, teachers and the principal in order to learn about the curriculum, course offerings and graduation requirements.
All students in JSS 1-3 and their parents shall be notified annually about the recommended courses for students. (This relates to the professional computer certification courses and the computer graphics skills certifications). Students who are interested in attending a college, university or training school or pursuing some other advanced education, should work closely with their counselor so that they may take the courses that will best prepare them for further work. The counselor can also provide information about entrance examinations required by many colleges and universities, as well as information about financial aid and housing.
8.2 Personal Counseling
A counselor or school administrator is available to assist students with a wide range of personal concerns, including such areas as social, family, emotional, academic, drug, alcohol and/or tobacco dependency. The counselor may also make available information about community resources to address personal concerns. Students aged 14 and above may talk with a counselor or administrator without parents’ permission.
9.0 Credit By Examination
A student, who has had sufficient prior formal instruction, as determined by the school and on the basis of a review of the student’s educational records, may gain credit for a course by passing an examination designed to measure proficiency or mastery of identified standard (knowledge and skills). A student may not use credit by examination to regain eligibility to participate in extracurricular activities.
10.0 Credit For Proficiency
In addition to credit by competing classroom or equivalent work in a course, a student may receive credit toward the professional certification programme by one or more of the following options, if the student demonstrates defined levels of proficiency or mastery of recognized standards through:
- Classroom or equivalent work that meets Common Curriculum goals and academic content standards required by:
- The Computer Professionals Registration Council of Nigeria; or
- NABTEB; or
- The Federal Labour Trade Test Certification;
- Passing an appropriate exam;
- Providing a collection of work or other assessment evidence; and/or
- Providing documentation of prior learning experience.
11.0 Damage To School Property
A student who is found to have damaged school property will be held responsible for the reasonable cost of repairing or replacing that property. If the amount due is not paid within 10 calendar days of receipt of the school’s notice, the amount will become a debt owed and certain penalties and/or restrictions may be imposed.
12.0 Discipline/Due Process
12.1 A student who violates the Student Code of Conduct shall be subject to disciplinary action. A student’s due process rights will be observed in all such instances, including the right to appeal the discipline decisions of staff and administrators.
Discipline in the school is based upon a philosophy designed to produce behavioural changes that will enable students to develop the self-discipline necessary to remain in school and to function successfully in their educational and social environments.
Student disciplinary sanctions will offer corrective counseling and sanctions that are age appropriate, and to the extent practicable, that uses approaches that are shown through research to be effective.
Disciplinary measures are applied, without bias, depending on the nature of the offense. The age and past pattern of behavior of a student will be considered prior to any suspension or expulsion.
In addition, when a student commits substance abuse, drug or drug paraphernalia, alcohol and/or tobacco-related offenses or any other criminal act, he/she may also be referred to law enforcement officials. Violations of the school’s weapons policy as required by law, shall be reported to law enforcement.
A student may be detained outside the school hours on one or more days if the student violates the Student Code of Conduct. The detention shall not begin, however, until the student’s parents have been notified of the reason for the detention and can make arrangements for the student’s transportation on the day(s) of the detention.
12.3 Discipline Of Students With Disabilities
When a student being served by an individualized education program (IEP) (special education) engages in conduct which would warrant suspension of more than 10 days or expulsion for a student without disabilities, the student’s parents will be notified immediately (within 24 hours) of the circumstances of the misbehavior and the time and location of the student’s IEP team meeting addressing the infraction of its relationship to the disability.
The IEP team will determine whether the misconduct is a manifestation of the student’s disability. Should the IEP team conclude the misconduct has no relationship to the student’s disability, the student may be disciplined in the same manner as would other students.
If the IEP team concludes the misconduct is a consequence of the student’s disability, the team may review and revise the student’s IEP and determine whether a change in placement is needed. The school may not suspend for more than 10 days or expel a student with a disability or terminate educational services for any behavior which is a manifestation of the disability.
A student may be removed from the current educational placement to an appropriate interim alternative educational setting for the same amount of time that a student without a disability would be subject to discipline, but for not more than 45 calendar days in a school year, for a drug or weapon violation as provided in school procedures. Additionally, the school may request an expedited due process hearing to obtain a hearing officer’s order to remove a student to an interim alternative educational setting for not more than 45 days if the student is exhibiting injurious behavior. For the purpose of this request, “injurious behaviour” is defined as behavior that is substantially likely to result in injury to the student or to others.
Students may be expelled for any of the following circumstances:
- When a student’s conduct poses a threat to the health or safety of students or employees;
- When other strategies to change the student’s behaviour have been ineffective, except that expulsion may not be used to address truancy; or
- When required by law.
The school shall consider the age of the student and the student’s past pattern of behaviour prior to imposing the expulsion.
No student may be expelled without a fair hearing unless the student’s parent waives the right to such a hearing, wither in writing or by failure to appear at a scheduled hearing. An expulsion shall not extend beyond one calendar year.
The school will provide appropriate expulsion notification including expulsion hearing procedures, student and parent rights and alternative education provisions as required by law.
A student whose conduct or condition is eriously detrimental to the school’s best interest may be suspended for up to and including 10 school days. A student may be suspended for one or more of the following reasons:
- Willful violation of school policies, administrative regulations or school rules;
- Willful conduct which materially and substantially disrupts the right of others to an education;
- Willful conduct which endangers the student, other student or staff members; or
- Willful conduct which damages or injures school property.
The school may require a student to attend school during non-school hours as an alternative to suspension.
An opportunity for the student to present his/her view of the alleged misconduct will be given. Each suspension will include a specification of the reason for the suspension, the length of the suspension and a plan for re-admission.
Every reasonable and prompt effort will be made to notify the parents of a suspended student. While under suspension, a student may not attend after-school activities and athletic events, be present on school property nor participate in activities directed or sponsored by the school.
School work missed by a student while on suspension may be made up upon the student’s return to school if the work reflects achievement over a greater period of time than the length of the suspension. For example, a student will be allowed to make up final, mid-term and unit examination without academic penalty.
13.0 Dress And Grooming
The school’s dress code is established to promote appropriate grooming and hygiene, prevent disruption and avoid safety hazards.
Students who represent the school in voluntary activity may be required to meet additional dress and grooming standards approved by the principal and may be denied the opportunity to participate if those standards are not met.
Student’s dress should:
- Contribute to a safe and health school environment;
- Prepare students for successful entry into the world of works; and
- Not be disruptive to school operations or the classroom educational process.
The following are some specific guidelines students are to observe:
- Clothing which is revealing demeans the value of the wearer or disrupts the education atmosphere should be worn;
- Net football jerseys or muscle shirts are not to be worn unless an acceptable shirt is worn underneath;
- Underwear should not be showing and midriffs will be covered throughout normal body movement;
- Clothing with obscenity, sex, or drug/alcohol/tobacco messages on it is not to be worn;
- Clothing containing message which are offensive to others, gender, ethnicity, or others, gender, ethnicity, or other personal qualities is not to be worn;
- Footwear will be worn at all times;
- Clothing is not allowed that is associated with gangs or gang related activity (i.e insignias, bandanas, saggy pants below the hips, long chains, spike jewelry);
- Dresses, skirts and shorts must be no shorter than 6” from the top of the kneecap, throughout normal body movement;
- Spandex, running tights etc, should only be worn during PE and must conform to the length requirements of the dress code. Spandex type shorts and leggings must be layered under appropriate garments for wear during the school day. (Athletic uniforms are the only exception to this rule).
All students are expected to promote the good name of Silicon College by their behaviours and attitude while off-campus, which includes adopting the above dress code at all times.
14.0 Drugs, Alcohol and Tobacco Prevention Program
14.1 The possession, selling and/or use of illegal and harmful drugs, alcohol, tobacco products and inhalant delivery systems are strictly prohibited. This includes substance abuse and drug paraphernalia. The prohibition applies during the regular school day and/or at any school-related activity, regardless of time or location and while being transported on school-provided transportation. Student in violation of the school’s policy will be subject to disciplinary action referral to law enforcement officials, as appropriate, in accordance with the Student Code of Conduct.
Since drug, alcohol and tobacco use is illegal for students and interferes with both effective learning and the healthy development of students, the school has a fundamental and ethical obligation to prevent drug, alcohol and tobacco use and to maintain a drug-free educational environment.
14.2 An aggressive intervention program to eliminate drug, alcohol and tobacco use shall be implemented throughout the school. As part of this program, an age-appropriate drug, alcohol and tobacco prevention curriculum will be taught annually to all students.
The program also includes staff training in school procedures for the identification and referral of students whose behaviour is interfering with their potential success socially, emotionally, physiologically and/or legally as a result of illegal drugs, alcohol and tobacco use.
The school’s drug, alcohol and tobacco prevention program will be reviewed and updated annually. Parents are encouraged to contact the principal’s office for information on school and community resources available to assist students in need.
15.0 Emergency Drills
Fire, Safety Threats and Other Emergency Drills
- Instructions on fire, safety threats dangers and drills for student shall be conducted for at least 30 minutes each school month;
- At least one fire drill, which includes routes and methods of exiting the school building, will be conducted each month for students in SSS 3. At least one fire drill will be conducted within the first 10 days of the school year;
- Drills and instructions on safety threats shall include procedures related to lockdown, lockout, shelter in place of evacuation and other actions to take when there is a threat to safety.
16.0 Emergency Medical Treatment
A student who becomes ill or is injured at school must notify his/her teacher or another staff member as soon as possible. In the case of a serious illness or injury, the school shall attempt to notify parents according to information provided on emergency forms and submitted by parents to the school. Parents are encouraged to update this information as often as necessary.
If the student is too ill to remain in school, the student will be released to the student’s parents or to another person as directed by parents on the school’s emergency form.
School dispensary staff (who are qualified health extension officers) may administer emergency or minor first aid, if possible. The school will contact emergency medical personnel, if necessary, and will attempt to notify the student’s parents whenever the student has been transported for treatment.
17.0 Emergency School Closing Information
In case of hazardous or emergency conditions, the principal may alter the school schedules, as are appropriate to the particular condition. Such alterations include closure of the entire school closure of selected class, delayed opening of the school and early dismissal of students. Parents will be notified by Facebook, the school webpage, SMS and local media.
18.0 Tuition, Payments, Fees and Policies
Materials that are part of the basic educational program are provided without charge to a student.
18.1 The following table provides details of school fees payment plans. Parents are expected to choose payment plan:
Full year payment – first week of first term;
Twice a year –beginning with first week of first term;
9-monthly installment – payments beginning first week of first term;
The school operates a paperless environment. Therefore, a student is expected to have his/her own tablet pc. This is available at the school.
Also, the following are variable fees which may apply:
- Club dues;
- Security deposits;
- Materials for a class project. The student will keep in excess of minimum course requirements and at the option of the student;
- Personal physical education and athletic equipment and apparel;
- Voluntary purchases of pictures, publications, graduation announcements, etc;
- Student accidental insurance and insurance on school-owed instruments;
- Instrumental rental and uniform maintenance;
- Student identification cards;
- Fees for damaged library books and school-owed equipment;
- Lock or locker deposits;
- Field trips considered optional to the school regular school program;
- Admission fees for certain extra-curricular activities;
- Participation fees or “pay to play” for involvement in activities.
Any required fee or deposit may be waived if the student and parent are unable to pay. Application for such a waiver may be made to the principal.
The school may impose certain restrictions and/or penalties until fees, fines or damages are paid. All such restrictions and/penalties shall end upon payment of amount owed. Fees, fines and charges owed to the school may be waived at the discretion of the school management if:
- The school determines that the parent of the student is unable to pay the debt;
- The payment of the debt could impact the health or safety of the student;
- The creation of the notice of the debt owed would cost more than the potential total debt collected relating to the notice;
- There are mitigating circumstances as determined by the principal or designee that preclude the collection of the debt.
A written notice will be provided to the student and his/her parent(s) of the school’s intent to collect fees, fines and damages owed. Notice will include the reason the student owes money to the school and itemization of the fees, fines or damages owed and the right of the parent to request a hearing.
Debts not paid within 10 calendar days of the school’s notice to the student and parent will result in possible restrictions and/or penalties, until the debt is paid. If parents need a waiver, such a request should be submitted in writing to the principal or designee. Such request must be received not later than 10 calendar days following the school’s notice.
20.0 Past Due Tuition
Silicon College Past Die Policy is approved by the school board and executed by the school management. This policy exists to provide guidelines and add clarity on all financial issues, including what steps need to be taken to formulate a plan when a family’s account becomes past due. Failure to submit a plan, failure to reach acceptable agreement with the school administration, or failure to comply with the plan will result in dismissal of the family’s student(s). Accounts must be brought current within thirty (30) days or the student(s) will be removed. If needed, contact the school management prior to tuition due date to make special/additional arrangements. I understand the school policy on finances is that in the event of graduation, withdrawal, transfer or expulsion, I am responsible for full payment of tuition and other fees through the end of the calendar month in which such event takes place. I understand the school may withhold report cards and other records until tuition and other fees have been paid in full.
20.0 Flag Salute
Students shall receive instructions in respect for the national flag and will be provided an opportunity to salute the Federal Republic of Nigeria National flag at least once a week by reciting the National Pledge.
Individual students who do not participate in the salute must maintain a respectful silence during the salute.
21.0 Fund Raising
Student organisations, clubs or classes, athletic teams and/or parent groups may occasionally be permitted to conduct fund-raising drives. An application for permission must be made to the Principal at least 10 days before the event.
All funds raised or collected by or for school-approved student groups will be receipted, deposited and accounted for in accordance with State extant laws and applicable school policy and procedures. All such funds will be expended for the purpose of supporting the school’s extra-curricular activities program. The principal is responsible for administering student activity funds. The student body treasurer serves as the student government representative in administration of student activity funds.
22.0 Grade Classification
22.1 Upon completion of JSS 3, students are classified by grade level according to the number of units of credit earned towards graduation (this relates to technical professional curriculum programme).
22.2 Grade Reduction/Credit Denial
Functional and regular attendance is essential to the academic success of students. School staff may consider a student’s attendance in determining a grade reduction or credit denial, though attendance will not be the sole criterion used. Such decisions will not be based on non-attendance due to religious reasons, a student’s disability or an unexcused absence, as determined by school policy.
At the beginning of each school year or course, teachers will inform students and parents how attendance and class participation are related to the instructional goals of the subject or course.
Due process will be provided to any student whose grade is reduced or credit denied for attendance rather than for academic reasons.
23.0 Hazing/Harassment/Intimidation/Bullying/Cyber-bullying/[Menacing]/Teen Dating Violence/Domestic Violence
23.1 Hazing, harassment, intimidation or bullying, [menacing,] cyber-bullying or teen dating violence, by students, staff or third parties toward student is strictly prohibited and shall not be tolerated in the school. Retaliation against any person who reports, is thought to have reported, files a complaint or otherwise participates in an investigation or inquiry is also strictly prohibited. False charges shall also be regarded as a serious offense and will result in disciplinary action or other appropriate sanctions.
Students whose behavior is found to be in violation of this policy will be subject to discipline, up to and including expulsion.
Staff whose behavior is found to be in violation of this policy will be subject to discipline, up to and including dismissal.
Third parties whose behavior is found to be in violation of this policy shall be subject to appropriate sanctions, Individuals may also be referred to law enforcement officials.
23.2 Hazing includes, but is not limited to, any act that recklessly or intentionally endangers the mental health, physical health or safety of a student for the purpose of initiation or as a condition or precondition of attaining membership in, or affiliation with any school-sponsored or grade level attainment, i.e., forced consumption of any drink, alcoholic beverage, drug or controlled substance, forced exposure to the elements forced prolonged exclusion from social contact, sleep deprivation or any other forced activity that could adversely affect the mental or physical health or safety of a student; requires, encourages, authorizes or permits another to be subject to wearing or carrying any obscene or physically burdensome article, assignment of pranks to be performed or other such activities intended to degrade or humiliate. It is not a defense against hazing that the student subjected to hazing consented to or appeared to consent to the hazing.
Harassment, intimidation or bullying means any act that subsequently interferes with a student’s educational benefits, opportunities or performance, that takes place on or immediately adjacent to school grounds, at any school-sponsored activity, on school-provided transportation or at any official school bus stop, that may be based on but not limited to, the protected class of a person, having the effect of:
- Physically harming a student or damaging a student’s property;
- Knowingly placing a student in reasonable fear of physical harm to the student or damage to the student’s property;
- Creating a hostile educational environment including interfering with the psychologically well-being of the student.
Protected class means a group of persons distinguished, or perceived to be distinguished, by race, colour, religion, sex sexual orientation, national origin, marital status, and familial status, source of income or disability.
23.3 “Domestic violence” means abuse by one or more of the following acts between family and household members:
- Attempting to cause or intentionally, knowingly or recklessly causing bodily injury;
- Intentionally, knowingly or recklessly placing another in fear of imminent bodily injury;
- Causing another to engage in involuntary sexual relations by force or threat of force.
23.4 Cyber-bullying is the use of any electronic communication device to harass, intimidate or bully. [Students and staff will refrain from using personal electronic devices or school [property] [equipment] to violate this policy.]
23.5 Menacing includes, but is not limited to, any act intended to place a student in fear of imminent serious physical injury.
23.6 Retaliation means [hazing,] harassment, intimidation or bullying [menacing,] teen dating violence and acts of cyber-bullying towards a person in response to a student for actually or apparently reporting or participating in an investigation of [hazing], harassment, intimidation or bullying [menacing], teen dating violence and acts of cyber-bullying or retaliation.
23.7 The principal will take reports and conduct a prompt investigation of any report of an act of [hazing] harassment, intimidation or bullying, [menacing,] teen dating violence and acts of cyber-bullying. Any employee who has knowledge of conduct in violation of this policy shall immediately report his/her concerns to the principal who has overall responsibility for investigation. Any student who has knowledge of conduct in violation of this policy or feels he/she has been [hazed] harassed, intimidated or bullied [menaced], a victim of teen dating violence and acts of being cyber-bullied in violation of this policy is encouraged to immediately report his/her concerns to the principal who has overall responsibility for all investigations. This report may be made anonymously. A student may also report concerns to a teacher or guidance and counseling officer who will be responsible for notifying the appropriate school official.
All complaints will be promptly investigated in accordance with the following procedures:
Step 1: Any [hazing] harassment, intimidation or bullying [menacing], acts of cyber-bullying and incidents of teen dating violence information (complaints, rumours, etc) shall be presented to the principal. Complaints against the principal shall be filed with the Admin Executive. Complaints against the Admin. Executive shall be filed with the School Director. Information may be presented anonymously. All such information will reduce to writing and will include the specific nature of the offence and corresponding dates.
Step 2: The school official receiving the complaint shall promptly investigate. Parents will be notified of the nature of any complain involving their student. The school official arrange such meetings as may be necessary with all concerned parties (five) working days after receipt of the information or complaint. The parties will have an opportunity to submit evidence and a list of witnesses. All findings related to the complaint will be reduced to writing. The school official(s) conducting the investigation shall notify the complainant and parents as appropriate, when the investigation is conducted and a decision regarding disciplinary action, as warranted, is determined.
Step 3: If the complainant is not satisfied with the decision at step 2, the complainant may submit a written appeal to the principal or designee. Such appeal must be filed within 10 working days after receipt of the step 2 decision. The principal or designee will arrange meetings with the complaint and other affected parties as deemed necessary to discuss the appeal. The principal or designee shall provide a written a decision to the complainant’s appeal within 10 working days.
Step 4: If the complainant is not satisfied with the decision at Step 3, a written appeal may be filed with the Admin Executive. Such appeal must be filed within 10 working days after receipt of the Step 3 decision. The Admin. Executive shall, within  working days, conduct a hearing at which time the complainant shall be given an opportunity to present the complaint. The Admin Executive shall provide a written decision to the complainant within 10 working days following completion of the hearing.
A student must be fully immunized against certain diseases or must present a certificate or statement that, for medical or religious reasons, the student should not be immunized. Proof of immunization may be personal records from a licensed physician or public health clinic.
Any student not in compliance with State statutes and rules related to immunization may be excused from school until such time as he/she has met immunization requirements. The student’s parent or guardian will be notified of the reason for this exclusion. A hearing will be afforded upon request.
26.0 Medicine At School (Prescription/Non-prescription)
26.1 Students may be permitted to take prescription or non-prescription medication, and/or self-medicate at school, at school sponsored activities, under the supervision of school personnel, and in transit to or from school-sponsored activities. School-Administered Medication Request for the school or administer medication shall be made by the parent in writing and shall include permission from the parent.
Written instructions, with permission of the parent which include the information above are required are required for all requests to administer non-prescription medication.
All medication to be administered by the school is to be brought to school by the parent in its original container. Medication not picked up by the parent within five school days of the end of the medication period or at the end of the school year, whichever occurs first, will be disposed of by the school.
25.2 Premeasured Doses of Epinephrine
A premeasured dose of epinephrine may be administered by trained, designated school health staff to any student or other individual on school premises who the personnel believe, in good faith, is experiencing a severe allergic reaction, regardless of whether the student or individual has a prescription for epinephrine.
Other students who must carry medication may also be permitted to self-medicate when the necessary permission form and written instructions have been submitted.
All medication must be kept in its appropriately-labeled, original container. The student’s name is to be affixed to non-prescription medication.
Students may have in their possession only the amount of medication needed for that school day. Except for manufacturer’s packaging that contains multiple dosage, the student may carry one package. Sharing or borrowing non-prescription of prescription medication of any kind is strictly prohibited.
Permission to self-medicate may be revoked if the student is found to be in a violation of these requirements. Students may also be subject to disciplinary action.
Contact the school office for additional information and forms.
25.3 Physical Examinations (Athletics)
Students in JSS 1 – JSS3 must have a physical examination performed by a physician prior to practice and competition in athletics and shall additionally have a physical examination once every two years and after either a significant illness of a major surgery prior to further participation.
The physical examination is the responsibility of the parent/student and is to be paid for by the parent/student.
Record of the examination must be submitted to the school and will be kept on file and reviewed by the couch prior to the start of any sports season.
Students shall not participate without a completed school sports pre-participation examination form on file with the school.
26.0 Promotion, Retention And Grade Level Placement of Students
A student shall be promoted from one class to the next on the basis of academic, social and emotional development. Exception may be made when, in the judgment of a professional staff, such exceptions are in the best educational interest of the student involved.
A decision to retain a student will be made upon recommendation for retention.
A student not making adequate progress in meeting the state and school’s standards criteria will be identified early in the school year and in their school career as practicable. When a student is identified as being at risk of retention, parents will be notified and the student will be provided additional opportunities in core academic areas to motivate and connect the student to school Such opportunities may include but are not limited to tutorial programmes, after-school programs and or summer school programmes that may be required as conditions of promotion. Ongoing assessment of student progress will be a part of each intervention programme.
A student shall be retained when he/she does not meet the school’s standards at class-level. Attendance, test scores, grades and the best interest of the student shall be considered. Retention may occur at any class level.
27.0 Release of Students From School
The instructional day for students formally ends at 3:40 pm. A student shall not be released from school at times other than regular dismissal hours except with the principal’s permission or according to school sign-out procedures. The teacher will determine that permission has been granted before allowing the student to leave. A student will not be released to any person without the approval of his/her parent or as otherwise provided by law.
28.0 Reports To Students And Parents
Written reports of students’ grades and progress reports shall be issued to parents quarterly informing parents of their student’s progress towards achieving the academic content standards. Parents will receive reports on their student’s absence on a regular basis via the school’s parent’s portal. JSS Reports will be based on letter grades and many factors including assignments, both oral and written; class participation; special assignments; research activities and other identified criteria.
At the end of the first five weeks of a reporting period, the school will report the student’s progress to the parent when the student’s performance is below average or below the expected level.
29.0 Student Searches
School officials may search the student, his/her personal property and property assigned by the school for the student’s use at any time on school property or when the student is under the jurisdiction of the school. Such searches will be conducted only when there is reasonable suspicion based upon specific and articulated facts to believe that the student personally poses or is a in possession of some item that poses an immediate risk or serious harm to the student, school officials and/or others at the school.
Searches shall be “reasonable in scope”, that is, the measures used are reasonably related to the objectives of the search, the unique features of the official’s responsibility and the area(s) which could contain the item(s) sought and will not be excessively intrusive in light of the age, sex, maturity of the student and nature of the infraction. Strip searches are prohibited by the school.
School officials may seize any item which is evidence of a violation of law, school policy, administration regulation or school rule, or which the possession or use of is prohibited by such law, policy, regulation or rule.
School officials may also search when they have reasonable information that emergency/dangerous circumstances exist.
School-owned storage areas assigned for student use, such as lockers and desks, may be routinely inspected any time. Students have no expectation of privacy regarding these items/areas. Such inspection may be conducted to ensure maintenance of proper sanitation, to check mechanical conditions and safety and to reclaim overdue library books, texts or other instructional materials, property or equipment belonging to the school. The student will generally be permitted to be present during the inspection.
Items found which are evidence of a violation of law, policy, regulation or student/parent handbook may be seized and turned over to law enforcement or returned to the rightful owner, as appropriate.
28.2 Questioning of Students
Should law enforcement officials find it necessary to question students during the school day or during periods of extracurricular activities, the principal or designed will be present, when possible. An effort will be made to notify the parent of the situation. Parents are advised that when officials of the ministry of education or a law enforcement official is questioning a child whom the investigating agent believes may have been a victim of abuse of a child, the investigator may exclude school personnel from the investigation and may prohibit personnel from contacting parents.
30.0 Student/Parent Complaints
30.1 Discrimination Complaints
A student and/or parent with a complaint regarding possible discrimination of a student on any basis prescribed by law should contact the Admin Executive.
30.2 Education Standards Complaints
Parents may make an appeal or complaint alleging violation of the school’s compliance with an educational standard as provided by the State Education Resource Committee. The complainant should first discuss the nature of the alleged violation with the individual involved. If the complainant wishes to pursue the matter further, the complainant will be provided, upon request, a copy of all applicable school’s complains procedures. After exhausting local procedures or if the school has not resolved the complaint within 90 days of the initial filing of a written complaint with the school (whichever occurs first), any complainant may make a direct appeal to the State Zonal Quality Assurance Office.
30.3 Instructional Materials Complaints
Complaints by students or parents about instructional materials should be directed to the principal. Should the student or parent, following initial efforts at informal resolution of the complaint, desires to file a formal complaint, a “Reconsideration Request Form for Re-evaluation of Instructional Materials” may be requested from the school office.
All Reconsiderations Request Forms must be signed by the complainant and filed with the admin Executive.
A reconsideration committee will review the material and forward a recommendation to the Admin. Executive for appropriate action and notification to the complainant. A copy of the committee’s recommendation and justification will be forwarded to the complainant together with the Admin Executive’s written decision.
The complainant may appeal the Admin Executive’s decision to the Academic Board, whose decision will be final.
30.4 Public Complaints
A student or parent who has a complaint concerning a classroom/teacher should first bring the matter to the appropriate teacher. If the outcome is not satisfactory, a conference with the principal can be requested within 10 working days. If the outcome of this conference is not satisfactory, the student or parent may file a written, signed complaint with the Admin Executive, within 10 working days, who will investigate the complaint and render a decision. If the complainant is dissatisfied with the decision of the Admin Executive, the complainant may appeal to the Academic Board within 10 working days following receipt of the Admin Executive’s decision. The Admin Executive will provide the complainant with necessary Academic Board appeal procedures. The complainant may appeal the decision to the Academic Board within five working days of receiving the Admin Executive’s decision. The Academic Board may hold a hearing to review the findings and conclusions of the Admin. Executive, to hear the complainant and hear and evaluate such other evidence as it deems appropriate. The complainant shall be informed of the Board’s decision within 20 working days from the hearing of the appeal by the Board. The Board’s decision is final.
Complaints against the Principal may be filed with the Admin Executive.
Complaints against the Admin Executive should be referred to the School Director. Complaints against the Director should be referred to Academic Board.
Parents/Guardians are required to agree and support these policies in a form during child/ward’s registration, in writing and/or on the School’s portal as may be appropriate.